Syneos Health Global Applicant Privacy Notice

最終更新日：1 November 2022

Syneos Health (“we,” “us,” or “Syneos Health”), operating through its affiliates/subsidiaries located throughout the world (collectively, the “Company”) is committed to protecting your privacy and has implemented the measures below to protect the personal data we process about you. Our use of information that cannot identify you is not limited in any way by this notice.

範囲

This notice applies to all Personal Data gathered by, for, and on behalf of Syneos Health as detailed below, and during the application, recruitment, selection, and onboarding process. This notice is not an offer of employment nor does it form an employment contract.

その他の通知の効果

サイネオス・ヘルスは、当社の事業ごとに異なる方法で収集した個人情報に応じてカスタマイズした追加のプライバシー通知または条件を有します。For example, Syneos Health provides a website privacy notice that describes the Personal Data we may collect in connection with your use of Syneos Health sites that link to it. If you receive a privacy notice provided to you for a specific purpose, the terms of the more specific notice or contract will control your interaction with Syneos Health with respect to that purpose.

データ管理者の識別

お客様の個人データのデータ管理者であるサイネオス・ヘルスの法人は、お客様の法域に所在し、お客様が個人データを提供するやり取りを行った法人、および/またはお客様が個人データを提供するやり取りを行った別のサイネオス・ヘルスの法人です（お客様が現地の法人とやり取りしなかった場合）。A current list of all Syneos Health entities globally can be found at https:/www.syneoshealth.com/our-office-locations. You can contact the Syneos Health entity acting as a data controller through our Privacy Office, using the contact information provided in this notice.

The Categories of Personal Data We Collect

During the application, recruitment, selection, and onboarding process, Syneos Health may collect or obtain Personal Data about you. Various regulators define what constitutes Personal Data, but in general, it may include information such as your name, physical address, telephone number, e-mail address, company affiliation, employment and educational history, browsing history, and associated interests. The categories of Personal Data we collect or obtain about you may include:

• Personal Identifiers such as your name, username; unique personal identifier, IP address, mobile device IDs, date of birth, work related photographs, postal or street address, social security number or other national identification number, and similar identifiers;
• Contact details including your email address, telephone number, and emergency contact details;
• Professional or employment-related information such as level of service and work history, which may include details of your qualifications, skills, work location, experience, work record, employment history, and information about your compensation and benefit entitlements;
• Educational and training history, including schools or institutions attended, course work or training completed, degrees or certifications earned, educational awards, certificates and licenses, vocational records and in-house training attendance;
• Recruitment and performance-related data, such as professional and personal reference contacts, objectives, ratings, comments, feedback results, career history, eligibility for re-hire, work equipment, career and succession planning, skills and competencies and other work-related qualifications.
• Inferences about characteristics, such as your abilities and aptitudes.
• In some jurisdictions, we may also collect information about you such as your gender, racial or ethnic origin, or veteran’s status; whether or not you have a disability for which we need to make reasonable adjustments; whether you are entitled to work in the country in which the position is located, your immigration status and your residence status; and other information included by you in your resume or curriculum vitae or disclosed to us during the application, recruitment, hiring and onboarding process.

From time to time we may combine Personal Data with other information, such as combining a location with your name. If we combine Personal Data with other information, we will treat the combined information as Personal Data. When we combine information we may do so to improve the completeness and accuracy of your Personal Data and to perform the other activities described in this notice or another notice we may provide to you.

How we Collect or Obtain Information About You

We collect or obtain information about you in several ways.

• Direct Interactions: We collect Personal Data directly from you when you choose to provide us with your Personal Data, for example, when you complete a form, upload a document, or communicate with us through other means, such as via telephone or email.
• Open Source Data: We may also collect Personal Data from other sources, for example from information you may have made publicly available, such as social media posts.

• Interactions with Technology: We may collect Personal Data resulting from the use of technologies such as cookies and other tracking technologies. For example, we may log certain information that your browser sends us, such as your IP address.

• Service Providers and Other Third Parties: We may collect information from service providers, from recruiting agencies with which you have shared your information, and from firms that conduct background checks. The content of background checks may vary by jurisdiction, but can include verification of employment and educational history, criminal offences, compliance screening against publically available watch and sanctions lists, and information gathered from social media platforms, and other publicly available sources. We may also obtain information about you from recruitment vendors, relocation vendors, personal or professional references, and former employers and industry contacts.

In addition to collecting Personal Data, we may also collect statistical or aggregated information through your interaction with and use of our applicant portal that does not reveal your specific identity nor directly relate to you. For example, we may aggregate Personal Data to calculate the percentage of users in a particular country or city. This other information may include, but is not limited to, non-identifying browser information, data collected through automated electronic interactions such as referring page, application usage data, demographic information, non-precise geographic location, statistical and aggregated information. To learn more about how we do this, please see the “Cookies and Other Tracking Technologies” portion of this notice.

要配慮個人情報

We do not generally seek to collect Sensitive Personal Data (which is also known in certain jurisdictions as special categories of Personal Data) unless it is required as part of the application, recruitment, selection, and onboarding process. 「要配慮個人情報」とは、データプライバシー法によって特別な取り扱いが必要であると特定された個人データのカテゴリーを指します。これには、場合によっては、お客様から明示的な同意を得なければならない場合があります。これらのカテゴリーには通常、人種的または民族的出自、政治的意見、経済的背景、宗教的または類似の信条、性生活、労働組合への加入または所属状況、個人の医療記録と病歴、身体的、精神的または生理学的健康状態または遺伝子もしくは生体認証情報、イデオロギー的見解または活動、社会保障制度の利用状況に関する情報、行政訴訟や刑事訴訟、または継続中の法的手続き外で扱われる制裁措置が含まれます。

If we seek to collect Sensitive Personal Data, we will do so in accordance with applicable law

個人データの使用方法

We use Personal Data for many purposes, including:

• to allow you to utilize the Syneos Health applicant portal;
• to respond to your questions or other requests or to provide you with information;
• to contact you regarding your application for a particular job or for other potential employment for which your skills may be a fit, or regarding material changes to this notice or related policies;
• to improve the applicant portal and for internal business purposes;
• to tailor your experience with the applicant portal and/or otherwise customize what you see when you visit our websites;
• to provide you with information about Syneos Health that may be of interest to you;
• to contact you for responses to surveys or questionnaires;
• to maintain, operate and administer the applicant portal and manage our candidate pool;
• to collect information, we are required to obtain from regulators during the application, recruitment, selection, and onboarding process;
• as applicable, to conduct interviews, assess your suitability for a position; facilitate the hiring and onboarding process;
• to conduct ongoing screening against publically available watch and sanctions list; and
• for other purposes reasonably related to your application for employment or as otherwise disclosed at the time you provide the Personal Data to us.

The above processing may be performed both electronically and on paper.

第三者への開示

We may share Personal Data within the Syneos Health Group companies and with third parties, as described below.

• Companies that are members of the Syneos Health Group of companies.
• 当社のために働く企業と人々：We contract with other companies and individuals to help us manage our application, recruitment, selection, and onboarding process. For example, we may host some of our applications on another company's systems, hire technical consultants to maintain our sites, work with companies who provide customer service, recruitment support, background checks, relocation services, and other services related to the application, recruitment, selection, and onboarding process. さらに、当社は、利用可能なデータベースに照らしてお客様の身元情報およびその他の情報を検証する場合があります。In order to perform their services, these other companies may have limited access to some of the Personal Data we maintain about you. 他の会社が彼らのウェブサイトまたはアプリケーションを通して当社のために情報を収集する場合があります。当社は、かかる企業に対し、当社に対する彼らの責任を果たす以外の目的でお客様の情報を使用しないことを義務付けています。また当社は、これらの企業に対し、お客様の個人データを秘密に保持し、適用法を遵守することを義務付けています。サイネオス・ヘルスの慣行は、（i）当社のサービスプロバイダーに対して合理的かつ適切なデューデリジェンスを実施し、かつ（ii）サービスプロバイダーが当社の指示に従ってのみ個人データを取り扱うこと、お客様の個人データを保護するための適切な技術的および組織的措置を採用すること、およびそのサービスの実施に必要ではなくなった個人データを保持しないことを含め、個人データの処理に関する書面による約束を得ることです。Details of service providers and the countries in which they are based are available from Syneos Health by contacting its Global Privacy and Data Protection Officer. You are responsible for any additional permissions you choose to grant to service providers for other services. We are not responsible for the practices of recruiting firms you have engaged directly and from whom we have received your information.
• 事業譲渡：当社は、事業部門または資産（当社のウェブサイトなど）を他社に譲渡する場合、収集した個人データを当該第三者に譲渡することがあります。
• 法的要件：　Syneos Health may provide Personal Data to law enforcement or other government officials to comply with applicable legal requirements. We may disclose activities or information about you as we, at our sole discretion, determine necessary or appropriate, in connection with an investigation of fraud, for the administration of justice, intellectual property infringements, or other activity that is illegal or may expose us or you to legal liability.
• For the protection of health and safety of persons: 当社は、個人の死亡または重傷を防止するために、当社の判断により、情報開示が必要となる可能性がある場合、情報を開示することがあります。

個人データを処理するための法的根拠

欧州連合加盟国などの特定の法域では、個人データを処理するための法的根拠を明らかにしなければなりません。当社は以下の場合に個人データを処理します。　

• 貴台との契約を履行するため、または契約の締結前に貴台の要求に応じて手段を講じるため
• To comply with a legal obligation, such as to consider reasonable adjustments to your work environment necessitated by a disability, or to comply with equal employment regulations;
• For our legitimate business interests, such as assessing and managing our workforce, which will be assessed in connection with the specific use of Personal Data;
• 貴台の同意を得たうえで（または要配慮個人情報を処理する必要があるときには、貴台の明示的な同意を得たうえで）ソースまたはその他を介して要求および付与されます。

同意の撤回

In certain countries, you may have the right under certain circumstances to withdraw your consent to our Processing of your Personal Data where we process your Personal Data based on your consent or your explicit consent. Once we have received notification that you have withdrawn your consent, we will no longer Process your Personal Data for the purpose(s) to which you originally consented unless there are compelling legitimate grounds that override your interests, rights and freedoms (for example, to comply with a legal obligation), or for the establishment, exercise, or defense of legal claims. 当社がダイレクトマーケティングの目的で個人データを処理した場合、お客様はいつでも異議を唱える権利を有します。この場合、当社はかかる目的のためのお客様の個人データの処理を停止します。お客様の同意の撤回は、その撤回前に発生したかかる処理の合法性には影響しません。お客様が個人データの今後の処理に対する同意を撤回した場合、当社は、お客様が最初に同意した時点で当初計画していたように、お客様と連絡またはやり取りを行うことができない場合があります。

国境を越えた情報の転送

Syneos Health operates on a global basis, and your Personal Data may be transferred, accessed and stored globally as necessary for the uses stated in this Privacy Notice, or in another notice or agreement provided to you. 当社は、個人データを転送する際は、その機密性、完全性、可用性、およびセキュリティを保護するための措置を講じています。By using the applicant portal (and if required by law), you consent to the transfer of information to countries outside of your country of residence.

サービスプロバイダー、または貴台の居住国以外に所在するその他の第三者が、当社に代わり貴台の個人データを共有する場合、当社では、該当するデータ保護法令の遵守義務が当該第三者に課される適切な契約を締結することになっています。    

For applicants based in the European Union, Switzerland and the United Kingdom: サイネオス・ヘルスは2016年から2022年まで、EU-米国間およびスイス-米国間のプライバシーシールドフレームワークの参加者でした。サイネオス・ヘルスは2022年10月にプライバシーシールドから撤退しました。EUまたはスイスから米国に転送されるデータに関し、サイネオス・ヘルスは、標準契約条項などの引き続き有効かつ適切なデータ転送保護措置にこれまで依拠しており、今後も依拠します。

保存および削除

When you create an account, Syneos Health will retain your Personal Data in our applicant tracking system. While your information is active, you may still be considered for other positions at Syneos Health. If you do not wish to be considered for future positions, you may deactivate your account at any time by using the tools provided in the applicant portal. This action will result in a “soft delete,” which will remove your Personal Data from the applicant tracking system. Even if you delete your account, however, Personal Data associated with jobs to which you have applied will be retained for compliance and record keeping purposes, and will be subsequently permanently deleted in accordance with the Company’s retention practices. If you are hired by Syneos Health, your information will be retained as part of the information we process about you in connection with your employment.

お客様の個人データのセキュリティは、サイネオス・ヘルスにとって重要です。We use commercially reasonable physical, electronic, and administrative safeguards that are designed to protect your Personal Data from loss, misuse and unauthorized access, disclosure, alteration, and destruction. However, regardless of our efforts and the device you use to access the applicant portal or other online resources, it is possible that third parties may unlawfully intercept or access transmissions or private communications over an unsecured transmission.

Cookie等の追跡技術

The applicant portal and/or third parties may use “cookies,” “web beacons,” scripts, tags, Local Shared Objects (Flash cookies), Local Storage (HTML5) beacons, and other similar tracking technologies (collectively, “Tracking Technologies”) to collect information from you automatically as you use the Sources, browse Syneos Health websites, and the web. These Tracking Technologies help us tailor our content, gather statistics about and understand website and internet usage, improve or customize the content, offerings, or advertisements through the Sources, personalize your experience with respect to the Sources (for example, to recognize you by name when you return to a Syneos Health website), save your password in password-protected areas, save your online video player settings, help us offer you programs or services that may be of interest to you, deliver relevant advertising, maintain and administer the Sources, and for other purposes described in the "Uses of Information" section of this Privacy Notice.

These Tracking Technologies collect “click stream” data and other information regarding your use of the applicant portal, such as your visits, use of our features and preferences, and may also collect your IP address or some other identifier unique to the device you use to access the Sources (“Identifier”). Your Identifier may be automatically assigned to the device you use to access the applicant portal. By using the applicant portal, whether as a registered user or otherwise, you acknowledge, understand, and hereby agree that you are giving us your consent to track your browsing activities and your use of the applicant portal through these technologies.

Cookie

「Cookies」は、Webサイトがブラウザを介してデバイスに送信できるテキストファイルで、ウェブサイトがデバイスを識別するために使用します。Cookieは、訪問中に本ソース内を効率的にナビゲートする上で役立つ「セッションレベル」のCookieと（ウェブブラウザを閉じるまでのみ保存）と、言語設定などの関連情報を記憶する「永続性」のCookie（ブラウザを閉じても長期間保存）の両方があります。The Syneos Health applicant portal may use both session level and persistent cookies.

Cookieにはまた、ウェブサイトの所有者が自分のウェブサイトに配置する「ファーストパーティCookie」、または他の当事者に帰属し、他の当事者のウェブサイトへ配置する「サードパーティCookie」があります。We may use both first- and third- party cookies on the applicant portal. 当社が使用するサードパーティCookieの一部は、Adobe Experience CloudやGoogle Analyticsを含む第三者からライセンス供与された追跡技術に関するものです。これらの企業はプログラミングコードを使用し、お客様が訪問したページ、お客様がクリックしたリンク、お客様が当社のサイトを閲覧していた時間の長さなど、当社サイトとのお客様のやり取りに関する情報を収集します。

Cookieの操作方法など、Cookieに関する詳細については、「All About Cookies」をご覧ください。

その他の追跡技術

We also use other technologies to collect information about how the applicant portal is used, tailor our content, gather statistics about and understand website and internet usage, improve or customize the content, offerings or advertisements through the applicant portal, personalize your experience with respect to the applicant portal (for example, to recognize you by name when you return to the portal), save your password in password-protected areas, save your online video player settings, help us offer you programs or services that may be of interest to you, maintain and administer the applicant portal and for other purposes described in the "Uses of Information." これらの追跡技術の例として以下が含まれます。

• 変換ピクセルを含む、ウェブビーコン（画像タグ、gif、ウェブバグとも呼ばれる）は、広告データを収集するために使用される小さなコードです。ページビューをカウントしたり、たとえば当社が送信する電子メールが開かれたかどうか、または特定のリンクがクリックされたかどうかなどを把握するために役立ちます。As noted above, web beacons often act in conjunction with cookies. If you do not want your cookie information to be associated with your visits, you can turn off cookies in your browser. Your visit will then be detected, but it will not be associated with information stored in cookies.
• ローカル共有オブジェクト（たとえばフラッシュcookie）とローカルストレージ（たとえばHTML5）は、コンテンツ情報と設定を保存するために使用することができます。You may manage Flash cookies by clicking here. お使いのブラウザが、HTML5をオフにする設定を提供している場合があります。

The applicant portal does not recognize automated “do not track” instructions. You can, however, adjust your web browser’s privacy preferences regarding the use of most cookies. For example, you can remove existing cookies and block future cookies from being placed on your device through your browser’s privacy settings. Unless you choose to block cookies, the applicant portal may issue cookies when you visit our site or click on an e-mail link that we send to you, even if you have previously deleted our cookies. If you choose to delete or block cookies, you may impact your user experience on the applicant portal, as some features may no longer work. Cookieを削除またはブロックするだけでなく、Cookieの発行元でCookieの設定を管理できる場合があります。For example, you can opt out of Google Analytics by clicking here. You can opt out of Adobe Experience Cloud by clicking here.

データ主体としての貴台の権利

一部の法域（たとえば欧州連合加盟国）では、適用法が定める一定の条件と例外を条件に、お客様は自分の個人データに対する一定の権利が与えられる場合があります。これらの権利には以下が含まれる場合があります。

• 貴台の個人データが当社で処理されているか否かを確認すべき旨を当社に要求し、当社にて確認されたときには、貴台の個人データおよび当該個人データに関する特定の情報に対するアクセス権の取得を当社に要求すること。
• 貴台の個人データが不正確または不完全であるときに、訂正を要求すること。
• 貴台の個人データの処理を特定の状況で中止すべき旨を当社に指示すること。
• 貴台の個人データを消去または削除すること。（例えば、収集時の目的を達成するうえで当該データが不要になったとき）
• Restrict the further processing of Personal Data.
• Request us not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you (we currently do not engage in such processing).
• 貴台の個人データのうち、別のデータ管理者への送信を目的とするもの、または別のデータ管理者に直接送信されるものにつき、一般的に使用される構造化された機械可読形式で受信すべき旨を要求すること。

貴台のプライバシーおよび個人データのセキュリティを保護するために、当社では、そのような権利の要求に応じる前に、貴台の身元を確認するための合理的な手順を採用します。Please note that you may also utilize the tools provided in the applicant portal to update your account information and remove your information from consideration in our candidate pool.

権利の行使または懸念の提起

当社で処理する個人データに関する質問、または問題や懸念がある場合、あるいは個人データに対する法的権利の行使を希望される場合は、下記にある当社データ保護担当者までご連絡ください。

We may also be reached via e-mail at [email protected].

紛争または苦情の解決方法

個人データの使用に関する質問、懸念または苦情については、当社のデータ保護担当者までご連絡ください。連絡先情報は上記のとおりです。

欧州連合などの特定の法域に居住するお客様は、自分の個人データの収集または使用について現地の規制当局に苦情を申し立てる権利を有します。For residents of the European Union, you may access the contact information for the Supervisory Authority for the Member State in which you reside by clicking here. For residents of the United Kingdom, you may contact the Information Commissioner’s Office by clicking here.

保護方針の変更

当社は本通知を定期的に更新することがあります。本通知への変更を掲載する場合、通知の冒頭に表示される「最終更新日」も改訂します。If there are material changes to this notice, we will notify you by e-mail. この通知を定期的に確認して、当社がお客様の情報をどのように利用しているか、変更はないかを確認することをお勧めします。Your continued use of the Syneos Health applicant portal after the posting of any amended notice shall constitute your agreement to be bound by any such changes. 本通知への変更は、当社が掲示後、即時発効します。

By selecting the “I Accept” button you acknowledge and confirm that you have received and understand this notice. Further, where your consent is required by law, you consent to the use of your personal data as explained in this Privacy Notice and the transfer of your Personal Data to the Syneos Health companies located in countries other than your own, including to the United States.